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Making a Worksheet


WRITTEN BY: Patrick Bickford    ADDED: Feb 10, 2011

Anybody can slap a few images onto a worksheet, type some text and print it out. I'm sure no matter how good you think you are at creating worksheets, at one point or another you've opened a worksheet on this site and thought, "Okay, this person really knows what they're doing!"


I myself am alright in Word but I do not claim to be an expert by any means. I'm simply passing along the information I've learned from creating 100's of worksheets and editing a ton of others.


I will not bore you to death explaining every little button in Microsoft Word (Vista). I will simply attempt to explain the useful ones I've used to help me make clean-looking, beautiful and small file-sized worksheets. If you have any questions/comments, there is a comment box below the article for you to do this. So, let's begin!


There are seven basic tabs to nagivate around on Vista's Word. I will begin with the first tab: Home. 






NOTE: Like I mentioned in the introduction, I am not going to explain every single button, simply the buttons you might have overlooked in the past and/or not been able to read because of the Japanese.


A. RUBI: This button is used if you want to superscript a word. You write a word/phrase in English, highlight the word/phrase and click this button. I use this feature when I think the students will not know an English word I am using. I superscript it with its Japanese equivalent: English(英語)






B. PAGE BREAK: Old-school computer users usually hit the 'Enter' key to space down to the next page, but this function allows you to quickly and cleanly jump to the next page.

C. TABLE: This function allows you to make gridded tables. It is often used when you have a bunch of things/pictures you want listed in a clean fashion. 

D. SHAPES/LINES: This function will allow you to insert lines, arrows, talk boxes, etc.

E. TEXT BOX: This function is used when you want to insert text somewhere on your worksheet that can't outside the normal area of writing. When you click this button, look below all the stock examples, and you'll see two text box options: horizontal or vertical.

F. WORD ART: You ever wonder how people make those fancy titles at the top of their worksheets? This is the button they use.






G. MARGIN: This function lets you choose preset margins, or underneath the presets you have the option to choose your own.

H. PAGE LAYOUT: This function lets you choose whether the page is laid out horizontally or vertically.

I.  PAPER SIZE: This function lets you adjust the paper size: A4, B5, etc.

J. COLUMN: This function offers five different preset columns, or under the presets you can choose how many columns you want your page to have.

K. SECTION BREAK: This is one of the most important functions when making a worksheet that has multiple pages. Have you ever wanted to merge a horizontal document with a vertical one, or maybe have multiple paper sizes (A4 and B5) inside one document? This is the option that will allow you to do this. Simply choose 「次のページから開始」 under this function. It will look like a simple 'Page Break' function, but it's not. On the new page, you can adjust the paper size, horizontal/vertical layout, etc. without it affecting any previous page layouts. For more details, look at this worksheet on the site.






L. ZOOM: If you want to zoom in/out on a page, you use this function.

M. 100%: If you are currently zoomed in/out on a page, you can simply click this button and it will automatically return you to viewing the page at 100%. To the right of this feature, you can see 「1ページ」「2ページ」. This function allows you to see one or two pages of your document on your screen.

N-P. MEH: I don't really use these tabs. 






NOTE: This reddish tab is invisible until you double-click on any image in your worksheet. 


Q. PICTURE COMPRESSION: This is an extremely useful function if the file size of your worksheet is huge because you have a lot of pictures on the page(s). This will allow you to adjust the image size of all your images in your worksheet with only a couple of clicks. After double-clicking on any image in your worksheet, you'll see the above options appear. Click on the Q button, and then click "Options." Finally, click the 'web' option (96dpi). Try this function out on a worksheet you've made in the past that has a large file size. It's a pretty cool little trick to reduce it.

R: FRAMING: This feature is pretty much self-explanatory. It allows you to put a fram around your image.

S:CREATIVE TRIMMING: This feature allows you to trim your image via preset shapes and designs: smiley face, 3D box, arrow, etc.

T: PLACEMENT: This feature allows you to choose out the image is placed onto the worksheet in reference to the text: in-line, in front of, behind, etc.

U: ROTATION: This feature allows you to rotate, flip or mirror an image.

V: TRIMMING: Let's say there's parts on the side of your image you don't want or need. This on this button and you can literally click and drag the picture inward on any side and trim it. Click the 'Trim' button again to get out of this mode.






That concludes this article! Hopefully I've given you some more tools to use when making a worksheet in Microsoft Word's Vista. Don't forget to leave a comment or ask a question. 




  • (Dec 6, 2011) englipatrick (mod) said: I'm telling you, there are a TON of hidden gems on this website! :) I try to make them not so hidden but the site is so huge that sometimes things aren't seen too easily.
    (Dec 6, 2011) Alex in Kikonai said: This is super useful, and I'm sure I'll be referencing it again the future. I wish I had known about the section break last month when I was trying to make both portrait and landscape oriented flashcards. I couldn't figure out how to do it properly so I ended up making 2 different documents.
  • (Dec 6, 2011) Jay said: Cheers Patrick! Very helpful.
  • (July 7, 2011) SaburiChan said: Thanks for this! My Japanese is poor, so I waste time guessing which is which. I have to use a really old PC. with MO 2003, but this was still really helpful.
  • (May 25, 2011) englipatrick (mod) said: I think you meant "section break," not "page break." A page break (ctrl + enter) simply skips you to a new page.
    An actual "section brea" is the feature that allows you to incorporate horizontal and veritical pages together in one file. (May 25, 2011) also richard said: ctrl + enter for page break.
  • (Feb 15, 2011) Richard Benoit said: Thanks so much for this tutorial. I was really looking for the page break function!!! I could never compile horizontal and vertical before! Thank you, you changed my life... for the better. :)



This page was last modified on Tuesday, March 18, 2014 02:40:51 PM